Both Xero and Sage are cloud-based subscription services that can handle invoicing, cash flow tracking and quotes and estimates. Sage seemingly offers unlimited quotes and invoices each month, while Xero limits you to just 20 on the base plan. However, if you’re a business that has a lot of employees that need access to the software, Xero offers unlimited users on all plans—you’ll only find that feature on the more expensive Sage plan. While Xero offers unlimited users, it compensates for that by significantly limiting the number of invoices and bills allowed on the Early plan (20 invoices and five bills). Most businesses will soon find themselves needing to upgrade to a more costly plan. The software is designed for small business owners who don’t have an accounting background.
This is a serious drawback if you want to be able to pick up the phone and talk through an issue or are new to accounting software and have lots of questions. Each plan is Making Tax Digital (MTD) compliant, allows you to submit VAT returns directly to HM Revenue & Customs (HMRC), and can provide account access to an unlimited number of users at no extra cost. Add what you need to make it easier to run your small business. Explore Xero accounting software and its tools for small businesses, accountants, and bookkeepers. Xero has a complete set of support features, including video tutorials, FAQs, and online customer support. Like invoices, you can also create and send credit notes directly to your customers.
Xero’s Dashboard provides quick links to the most crucial parts of your business’s accounts and also provides you with a snapshot of overall expenses, bank balances, creditors, and debtors. Today’s leading accounting platforms offer standard security features such as data encryption, secure credential tokenization and more. While human error will always play some role in security breaches, you can be confident in your accounting platform when it comes to keeping your information safe. To determine the best accounting software, we meticulously evaluated numerous providers across specific categories.
- While it claims it has 24/7 online support, what it really means is that it has an online community you can ask questions in.
- Most accounting software providers offer free trials, so you can try out the software before you commit to it.
- The platform’s commitment to consistency across devices ensures that as businesses grow, their accounting access remains unhindered, whether they’re at the office desk or on the move.
- Your cost can also vary depending on the size of your business.
Account holders are able to customize online invoices to add a logo, accept payments instantly through the invoice, set automatic reminders for clients to pay and invoice directly from the Xero app. Xero processes payment through a payment gateway like Stripe, GoCardless and others. Keep in mind that these services charge a fee to process payments (usually around 2.9% plus 25 cents per transaction, though this varies by the payment processor). With your accounting software and data stored online in the cloud, you can access your up-to-date accounts anywhere there’s an internet connection. Your Xero data is backed up regularly and protected with multiple layers of security. AccountEdge Pro provides a meticulously crafted suite tailored to small businesses.
These include everything from data integration to point-of-sale programs. Popular options include apps such as Zapier, Gusto, 9Spokes, CollBox and Zynk Workflow. Xero, on the other hand, lets you customize your invoices with your own logo and text. You can also set automatic reminders so you don’t have to chase down your clients.
Protect your business data
Kristy Snyder is a professional writer and editor living in Pittsburgh with over 10 years of content creation experience. In addition to being a Content Editor for Clever Real Estate, she has contributed to numerous leading financial and tech websites, including Bankrate, The Simple Dollar, NextAdvisor, and more. However, if you’re looking to switch from one program to another, you may be able to download your data and migrate it into the new software.
Advertise to clients looking for local accountants and bookkeepers. Together we’ll help you guide clients to better business decisions. Use simpler versions of Xero for small businesses and clients whose needs are more limited. Invite your advisor to work with you on the online accounts anywhere, anytime.
Best for Comprehensive Features
The metrics include your business profitability and the average time it takes for your customers to pay you. Xero is entirely cloud-based accounting software for small businesses. Most accounting software providers offer free trials, so you can try out the software before you commit to it. Many also offer free tutorials and support, so you can get help when you need it. Finally, there are many online resources, such as accounting forums and blogs, that can teach you how to use accounting software. Your cost can also vary depending on the size of your business.
Benefits of Accounting Software
Small businesses may be able to find a less expensive basic plan, while larger businesses may need to upgrade to a more expensive standard or premium plan. Despite these challenges, accounting software can be a valuable tool for businesses of all sizes. When choosing accounting software, it’s important to consider the needs of your business and compare different features to find the best fit. Scaling businesses often face the challenge of expanding operations without escalating costs or complexities. Its impressive 95% automation rate means businesses can handle larger volumes of accounting entries without proportionately increasing administrative strain.
However, with so many options on the market today, choosing the right solution can be a challenge. To help, we’ve narrowed in on the best options for a wide variety of small businesses. Neither software includes payroll—but you can add it on for a price. Xero partners with Gusto Payroll, and costs start at an additional $40 per month plus $6 per employee per month. Sage has its own proprietary payroll offering, Sage People Payroll, but pricing is customized based on your company’s specific needs. Unlike Xero, QuickBooks allows unlimited invoices but the Simple Start plan is limited to one billable user and two accountant firm users.
Pricing plan details and offer terms
So AI really has a ways to go before it’s figuring out accounting problems. Overall, Xero is a very easy-to-use, flexible accountancy package that can grow with your business. Plus, Xero even allows you to share financial information with your professional advisors and colleagues, and the best part of it is that there are no limits on the number of users. Another great benefit of Xero software is that when an update comes out, it is pushed to all users immediately without waiting for a download to your PC, installing the latest version, and then restarting it.
Neat is a good choice for self-employed entrepreneurs who need an easy-to-use accounting software to manage their business finances. Easily create and send invoices and automate invoice reminders for a quicker, hassle free payment. You’ll receive your invoice at the end of your monthly billing period.
Xero’s advisor directory connects you to accounting and bookkeeping services in Dallas. You’ll be able to see which accountants and bookkeepers are in Dallas and find out a bit about them. You can see their contact to calculate sum of year digits depreciation details, specialties, experience and any certifications they may have. You can speed up the preparation of reports and tax submissions by giving your accountant access to your business accounts through Xero.